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275 Useful Keyboard Shortcuts For Microsoft Outlook

Many of us use Microsoft Outlook on a daily basis, whether or not it’s to create a calendar appointment, arrange job, observe taking, or simply as e mail software. Wouldn’t or not it’s nice if there have been keyboard shortcuts for Microsoft Outlook that might lend a hand to hurry up your day-to-day works.

Right here we’ve put in combination complete record of 275 keyboard shortcuts for Microsoft Outlook. Those keyboard shortcuts methods will mean you can save time, building up productiveness, positive aspects potency, so you’ll center of attention at the stuff that actually issues.

Beneath is a listing of the entire shortcut keys in Microsoft Outlook.

275 Useful Keyboard Shortcuts For Microsoft Outlook

Microsoft Outlook Keyboard Shortcuts

Fundamental Navigation

  1. Ctrl+1 : Transfer to Mail
  2. Ctrl+2 : Transfer to Calendar
  3. Ctrl+three : Transfer to Contacts
  4. Ctrl+four : Transfer to Duties
  5. Ctrl+five : Transfer to Notes
  6. Ctrl+6 : Transfer to Folder Checklist in Navigation Pane
  7. Ctrl+7 : Transfer to Shortcuts
  8. Ctrl+Duration / Ctrl+Comma : Transfer to subsequent/earlier message (with message open)
  9. Ctrl+Shift+Tab or Shift+Tab : Transfer between the Folder Pane, primary Outlook window, Studying Pane, and To-Do Bar
  10. Tab : Transfer between the Outlook window, the smaller panes within the Folder Pane, the Studying Pane, and the sections within the To-Do Bar
  11. F6 : Transfer between the Outlook window, the smaller panes within the Folder Pane, the Studying Pane, and the sections within the To-Do Bar, and the menu get admission to keys within the Outlook ribbon
  12. Ctrl+Tab : Transfer round message header traces within the Folder Pane or an open message
  13. Arrow Keys : Transfer round throughout the Folder Pane
  14. Ctrl+Y : Cross to another folder
  15. Ctrl+E or F3 : Cross to the Seek field
  16. Alt+Arrow Up or Ctrl+, or Alt+Web page Up : Within the Studying Pane, cross to the former message
  17. House / Shift+House : Within the Studying Pane, web page down/up thru textual content
  18. Arrow Left Arrow Proper : Cave in or enlarge a bunch within the e mail message record, respectively
  19. Alt+B or Alt+Arrow Left : Return to earlier view in primary Outlook window
  20. Alt+Arrow Proper : Cross ahead to subsequent view in primary Outlook window
  21. Ctrl+Shift+W : Make a choice the InfoBar and, if to be had, display the menu of instructions

Seek

  1. Ctrl+E : Discover a message or different merchandise
  2. Esc : Transparent the hunt effects
  3. Ctrl+Alt+A : Enlarge the hunt to incorporate All Mail Pieces, All Calendar Pieces, or All Touch Pieces, relying at the decided on Outlook serve as
  4. Ctrl+Shift+F : Use Complex In finding
  5. Ctrl+Shift+P : Create a Seek Folder
  6. F4 : Seek for textual content inside of an open merchandise
  7. Ctrl+H : In finding and exchange textual content, symbols, or some formatting instructions. Works within the Studying Pane on an open merchandise
  8. Ctrl+Alt+Ok : Enlarge seek to incorporate pieces from the present folder
  9. Ctrl+Alt+Z : Enlarge seek to incorporate subfolders

Commonplace Instructions: Commonplace To Maximum Perspectives

  1. Ctrl+S or Shift+F12 : Save (excluding in Duties)
  2. Alt+S : Save and shut (excluding in Mail)
  3. F12 : Save as (simplest in Mail)
  4. Ctrl+Z or Alt+Backspace : Undo
  5. Ctrl+D : Delete an merchandise
  6. Ctrl+P : Print
  7. Ctrl+Shift+Y : Reproduction an merchandise
  8. Ctrl+Shift+V : Transfer an merchandise
  9. Ctrl+Ok : Test names
  10. F7 : Test spelling
  11. Ctrl+Shift+G : Flag for follow-up
  12. Ctrl+F : Ahead
  13. Alt+S : Ship or submit or invite all
  14. F2 : Allow enhancing in a box (excluding in Mail or Icon view)
  15. Ctrl+L : Left align textual content
  16. Ctrl+E : Heart textual content
  17. Ctrl+R : Proper align textual content

Commonplace Instructions: Structure Textual content

  1. Ctrl+X or Shift+Delete : Minimize (decided on textual content)
  2. Ctrl+C or Ctrl+Insert : Reproduction (decided on textual content), NOTE: Ctrl+Insert isn’t to be had within the Studying Pane
  3. Ctrl+V or Shift+Insert : Paste (from clipboard)
  4. Ctrl+B : Daring
  5. Ctrl+U : Underline
  6. Ctrl+I : Italics
  7. Ctrl+] or Ctrl+Shift+> : Building up font measurement
  8. Ctrl+[ or Ctrl+Shift+< : Lower font measurement
  9. Shift+F3 : Transfer case (decided on textual content)
  10. Ctrl+Shift+Ok : Structure letters as small capitals
  11. Alt+O : Show the Structure menu
  12. Ctrl+Shift+P : Show the Font conversation field
  13. Ctrl+Shift+L : Upload bullets
  14. Ctrl+T / Ctrl+Shift+T : Building up Lower indent
  15. Ctrl+L : Left align
  16. Ctrl+E : Heart
  17. Ctrl+Shift+Z or Ctrl+House : Transparent formatting
  18. Ctrl+Shift+H : Delete the following phrase
  19. Ctrl+Shift+J : Stretch a paragraph to suit between the margins
  20. Ctrl+Shift+S : Follow types
  21. Ctrl+T / Ctrl+Shift+T : Create/cut back a dangling indent
  22. Ctrl+Ok : Insert a link
  23. Ctrl+L / Ctrl+R : Left/Proper align a paragraph
  24. Ctrl+Q : Take away paragraph formatting

Commonplace Instructions: Upload Hyperlinks and Edit URLs

  1. Ctrl+Left Mouse Click on : Edit a URL within the frame of an merchandise
  2. Ctrl+Ok : Insert link

Commonplace Instructions: Create Merchandise or Document

  1. Ctrl+Shift+A : Create an appointment
  2. Ctrl+Shift+C : Create a touch
  3. Ctrl+Shift+L : Create a touch crew
  4. Ctrl+Shift+X : Create a fax
  5. Ctrl+Shift+E : Create a folder
  6. Ctrl+Shift+Q : Create a gathering request
  7. Ctrl+Shift+M : Create a message
  8. Ctrl+Shift+N : Create a observe
  9. Ctrl+Shift+H : Create a Microsoft Place of business report
  10. Ctrl+Shift+S : Submit to this folder
  11. Ctrl+T : Submit a answer on this folder
  12. Ctrl+Shift+P : Create a Seek Folder
  13. Ctrl+Shift+Ok : Create a job
  14. Ctrl+Shift+U : Create a job request

Commonplace Instructions: Colour Classes

  1. Alt+D : Delete the chosen class from the record within the Colour Classes conversation field

Commonplace Instructions: Flags

  1. Ctrl+Shift+G : Open the Flag for Observe Up conversation field to assign a flag

Mail

  1. Ctrl+Shift+I : Transfer to Inbox
  2. Ctrl+Shift+O : Transfer to Outbox
  3. Alt+M : Select the account from which to ship a message
  4. Ctrl+Ok : Test names
  5. Alt+S : Ship
  6. Ctrl+R : Respond to a message
  7. Ctrl+Shift+R : Answer all to a message
  8. Ctrl+Alt+R : Answer with assembly request
  9. Ctrl+F : Ahead a message
  10. Ctrl+Alt+J : Mark a message as no longer junk
  11. Ctrl+Shift+I : Show blocked exterior content material (in a message)
  12. Ctrl+Shift+S : Submit to a folder
  13. Ctrl+Shift+N : Follow Customary taste
  14. Ctrl+M or F9 : Test for brand spanking new messages
  15. Arrow Up : Cross to the former message
  16. Arrow Down : Cross to the following message
  17. Ctrl+N : Create a message (when in Mail)
  18. Ctrl+Shift+M : Create a message (from any Outlook view)
  19. Ctrl+O : Open a won message
  20. Ctrl+Shift+D : Delete and Forget about a Dialog
  21. Ctrl+Shift+B : Open the Cope with E-book
  22. Insert : Upload a Fast Flag to an unopened message
  23. Ctrl+Shift+G : Show the Flag for Observe Up conversation field
  24. Ctrl+Q / Ctrl+U : Mark as learn/unread
  25. Ctrl+Shift+W : Open the Mail Tip within the decided on message
  26. F4 : In finding or exchange
  27. Shift+F4 : In finding subsequent
  28. Ctrl+Input : Ship
  29. Ctrl+P : Print
  30. Ctrl+F : Ahead
  31. Ctrl+Alt+F : Ahead as attachment
  32. Alt+Input : Display the homes for the chosen merchandise
  33. Ctrl+Shift+U : Create a multimedia message
  34. Ctrl+Alt+M : Mark for Obtain
  35. Ctrl+Alt+U : Transparent Mark for Obtain
  36. Ctrl+B : Show Ship/Obtain growth

Calendar

  1. Ctrl+N : Create an appointment (when in Calendar)
  2. Ctrl+Shift+A : Create an appointment (in any Outlook view)
  3. Ctrl+Shift+Q : Create a gathering request
  4. Ctrl+F : Ahead an appointment or assembly
  5. Ctrl+R : Respond to a gathering request with a message
  6. Ctrl+Shift+R : Answer All to a gathering request with a message
  7. Alt+1 : Display 1 day within the calendar
  8. Alt+2 : Display 2 days within the calendar
  9. Alt+three : Display three days within the calendar
  10. Alt+three : Display four days within the calendar
  11. Alt+five : Display five days within the calendar
  12. Alt+6 : Display 6 days within the calendar
  13. Alt+7 : Display 7 days within the calendar
  14. Alt+eight : Display 8days within the calendar
  15. Alt+nine : Display nine days within the calendar
  16. Alt+zero : Display 10 days within the calendar
  17. Ctrl+G : Cross to a date
  18. Alt+= or Ctrl+Alt+four : Transfer to Month view
  19. Ctrl+Arrow Proper / Ctrl+Arrow Left : Cross to the following/earlier day
  20. Alt+Arrow Down / Alt+Arrow Up : Cross to the following/earlier week
  21. Alt+Web page Down / Alt+Web page Up : Cross to the following/earlier month
  22. Alt+House / Alt+Finish : Cross to the beginning/finish of the week
  23. Alt+- or Ctrl+Alt+three : Transfer to Complete Week view
  24. Ctrl+Alt+2 : Transfer to Paintings Week view
  25. Ctrl+, or Ctrl+Shift+, / Ctrl+. or Ctrl+Shift+. : Cross to earlier/subsequent appointment
  26. Ctrl+G : Arrange recurrence for an open appointment or assembly

Other people

  1. Ctrl+Shift+D : Dial a brand new name
  2. F3 or Ctrl+E : Discover a touch or different merchandise (Seek)
  3. F11 : Input a reputation within the Seek Cope with Books field
  4. Shift+letter : In Desk or Checklist view of contacts, cross to first touch that begins with a selected letter
  5. Ctrl+A : Make a choice all contacts
  6. Ctrl+F : Create a message with decided on touch as matter
  7. Ctrl+N : Create a touch (when in Contacts)
  8. Ctrl+Shift+C : Create a touch (from any Outlook view)
  9. Ctrl+O : Open a touch shape for the chosen touch
  10. Ctrl+Shift+L : Create a touch crew
  11. Ctrl+P : Print
  12. F5 : Replace a listing of touch crew individuals
  13. Ctrl+Y : Cross to another folder
  14. Ctrl+Shift+B : Open the Cope with E-book
  15. Ctrl+Shift+F : Use Complex In finding
  16. Ctrl+Shift+. : In an open touch, open the following touch indexed
  17. F11 : Discover a touch
  18. Esc : Shut a touch
  19. Ctrl+Shift+X : Ship a fax to the chosen touch
  20. Alt+D : Open the Test Cope with conversation field
  21. Alt+Shift+1 : In a touch shape, below Web, show the Electronic mail 1 data
  22. Alt+Shift+2 : In a touch shape, below Web, show the Electronic mail 2 data
  23. Alt+Shift+three : In a touch shape, below Web, show the Electronic mail three data

Other people: Digital Trade Playing cards

  1. Alt+A : Open the Upload record
  2. Alt+B : Make a choice textual content in Label field when the sector with a label assigned is chosen
  3. Alt+C : Open the Upload Card Image conversation field
  4. Alt+E : Position cursor at starting of Edit field
  5. Alt+F : Make a choice the Fields field
  6. Alt+G : Make a choice the Symbol Align drop-down record
  7. Alt+Ok, then Input : Make a choice colour palette for background
  8. Alt+L : Make a choice Structure drop-down record
  9. Alt+R : Take away a decided on box from the Fields field

Duties

  1. Alt+C : Settle for a job request
  2. Ctrl+D : Decline a job request
  3. Ctrl+E : Discover a job or different merchandise
  4. Ctrl+Y : Open the Cross to Folder conversation field
  5. Ctrl+N : Create a job (when in Duties)
  6. Ctrl+Shift+Ok : Create a job (from any Outlook view)
  7. Ctrl+O : Open decided on merchandise
  8. Ctrl+P : Print decided on merchandise
  9. Ctrl+A : Make a choice all pieces
  10. Ctrl+D : Delete decided on merchandise
  11. Ctrl+F : Ahead a job as an attachment
  12. Ctrl+Shift+Ctrl+U : Create a job request
  13. Tab or Shift+Tab : Transfer between the Folder Pane, Duties record, and To-Do Bar
  14. Ctrl+Z : Undo ultimate motion
  15. Insert : Flag an merchandise or mark entire

Teams

  1. Arrow Proper / Arrow Left : Enlarge/cave in a unmarried decided on crew
  2. Arrow Up / Arrow Down : Make a choice the former/subsequent crew
  3. House / Finish : Make a choice the primary/ultimate crew
  4. Arrow Proper : Make a choice the primary merchandise on display screen in an expanded crew or the primary merchandise off display screen to the appropriate

Print

  1. Alt+F, then P : Open Print tab in Behind the curtain view
  2. Alt+F, then F, then 1 : To print an merchandise from an open window
  3. Alt+S, or Alt+U : Open Web page Setup from Print Preview
  4. Alt+F, then P, then I : To choose a printer from Print Preview
  5. Alt+F, then P, then L : To Outline Print Types
  6. Alt+F, then P, then R : To open Print Choices

Ship/Obtain

  1. F9 : Get started a ship/obtain for all outlined Ship/Obtain teams with Come with this crew in Ship/Obtain (F9) decided on. It will come with headers, complete pieces, specified folders, pieces not up to a selected measurement, or any mixture that you simply outline
  2. Shift+F9 : Get started a ship/obtain for the present folder, retrieving complete pieces (header, merchandise, and any attachments)
  3. Ctrl+M : Get started a ship/obtain
  4. Ctrl+Alt+S : Outline Ship/Obtain teams

Macros

  1. Alt+F8 : Play Macro

Perspectives: Desk View

  1. Input : Open an merchandise
  2. Ctrl+A : Make a choice all pieces
  3. Web page Down / Web page Up : Cross to the object on the backside/most sensible of the display screen
  4. Shift+Arrow Up or Shift+Arrow Down : Lengthen or cut back the chosen pieces through one merchandise
  5. Ctrl+Arrow Up or Ctrl+Arrow Down : Cross to the following or earlier merchandise with out extending the choice
  6. Ctrl+House : Make a choice or cancel collection of the energetic merchandise

View: Trade Playing cards/Cope with playing cards

  1. a-z : Make a choice a selected card within the record (kind a number of letters of the identify that the cardboard)
  2. Arrow Up / Arrow Down : Make a choice the former/subsequent card
  3. House / Finish : Make a choice the primary/ultimate card within the record
  4. Web page Up / Web page Down : Make a choice the primary card at the present/subsequent web page
  5. Arrow Proper / Arrow Left : Make a choice the nearest card within the subsequent/earlier column
  6. Ctrl+House : Make a choice or cancel collection of the energetic card
  7. Shift+Arrow Up : Lengthen the choice to the former card and cancel collection of playing cards after the start line
  8. Shift+Arrow Down : Lengthen the choice to the following card and cancel collection of playing cards sooner than the start line
  9. Ctrl+Shift+Arrow Up : Lengthen the choice to the former card, without reference to the start line
  10. Ctrl+Shift+Arrow Down : Lengthen the choice to the following card, without reference to the start line.
  11. Shift+House / Shift+Finish : Lengthen the choice to the primary/ultimate card within the record
  12. Shift+Web page Up / Shift+Web page Down : Lengthen the choice to the primary/ultimate card at the earlier web page
  13. Tab / Shift+Tab : Transfer to the following/earlier box and keep an eye on (in an open card)
  14. Input : Shut the energetic card (in an open card)
  15. Input : Upload a line in a multiline box (when a box in a card is chosen)
  16. House / Finish : Transfer to the start/finish of a line (when a box in a card is chosen)
  17. Web page Up / Web page Down : Transfer to the start/finish of a multiline box (when a box in a card is chosen)
  18. Arrow Up / Arrow Down : Transfer to the former/subsequent line in a multiline box (when a box in a card is chosen)
  19. Arrow Left / Arrow Proper : Transfer to the former/subsequent personality in a box (when a box in a card is chosen)

View: Timeline (Duties) – When an merchandise is chosen

  1. Arrow Left / Arrow Proper : Make a choice the former/subsequent merchandise
  2. Shift+Arrow Left or Shift+Arrow Proper : Make a choice a number of adjoining pieces
  3. Ctrl+Arrow Left+House or Ctrl+Arrow Proper+House : Make a choice a number of nonadjacent pieces
  4. Input : Open the chosen pieces
  5. House / Finish : Make a choice the primary/very last thing at the timeline (if pieces don’t seem to be grouped) or the primary merchandise within the crew
  6. Ctrl+House / Ctrl+Finish : Show (with out deciding on) the primary/very last thing at the timeline (if pieces don’t seem to be grouped) or the primary merchandise within the crew

View: Timeline (Duties) – When a bunch is chosen

  1. Input or Arrow Proper : Enlarge the crowd
  2. Input or Arrow Left : Cave in the crowd
  3. Arrow Up Arrow Down : Make a choice the former/subsequent crew
  4. House / Finish : Make a choice the primary/ultimate crew at the timeline
  5. Arrow Proper : Make a choice the primary merchandise on display screen in an expanded crew or the primary merchandise off display screen to the appropriate

View: Timeline (Duties) – When a unit of time for days is chosen

  1. ArrowLeft / Arrow Proper : Transfer backward/ahead in increments of time which might be the similar as the ones proven at the time scale
  2. Tab and Shift+Tab : Transfer between energetic view, To-Do Bar, Seek and again to energetic view

View: Calendar – Day/Week/Month

  1. Alt+key for choice of days : View from 1 thru nine days
  2. Alt+zero : View 10 days
  3. Alt+- : Transfer to weeks
  4. Alt+= : Transfer to months
  5. Ctrl+Tab or F6 : Transfer between Calendar, TaskPad, and the Folder Checklist
  6. Shift+Tab : Make a choice the former appointment
  7. Arrow Left / Arrow Proper : Cross to the former/subsequent day
  8. Alt+Arrow Down / Alt+Arrow Up : Cross to the similar day within the subsequent/earlier week

View: Calendar – Day View

  1. House : Make a choice the time that starts your paintings day
  2. Finish : Make a choice the time that ends your paintings day
  3. Arrow Up / Arrow Down : Make a choice the former/subsequent block of time
  4. Web page Up / Web page Down : Make a choice the block of time on the most sensible/backside of the display screen
  5. Shift+Arrow Up or Shift+Arrow Down : Lengthen or cut back the chosen time
  6. Alt+Arrow Up or Alt+Arrow Down : Transfer an appointment up or down
  7. Alt+Shift+Arrow Up or Alt+Shift+Arrow Down : Alternate an appointment’s get started or finish time
  8. Alt+Arrow Down : Transfer decided on merchandise to the similar day within the subsequent week
  9. Alt+Arrow Up or Alt+Arrow Down : Transfer decided on merchandise to the similar day within the earlier week

View: Calendar – Week View

  1. House / Finish : Cross to the beginning/finish of labor hours for the chosen day
  2. Web page Up / Web page Down : Cross up/down one web page view within the decided on day
  3. Shift+Arrow Left, Shift+Arrow Proper, Shift+Arrow Up, Shift+Arrow Down or Shift+House or Shift+Finish : Alternate the period of the chosen block of time

View: Calendar – Month View

  1. House : Cross to the primary day of the week
  2. Web page Up / Web page Down : Cross to the similar day of the week within the earlier/subsequent web page

Date Navigator

  1. Alt+House / Alt+Finish : Cross to the primary/ultimate day of the present week
  2. Alt+Arrow Up / Alt+Arrow Down : Cross to the similar day within the earlier/subsequent week

Here the 78 Useful Shortcut Keys Microsoft Outlook 2016 – Most Frequently Used Shortcuts

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