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How To Reduce The Size Of Microsoft Outlook Data Files (.pst and .ost file)

Microsoft Outlook information recordsdata will develop rapid particularly whilst you create or obtain a host of things each and every operating days.  You are going to spotted the scale of your pst-file remained identical and now not lowered accordingly after wiped clean up and emptied the deleted pieces folder. For efficiency causes, Outlook doesn’t at once shrink the pst-file or ost-file whilst you completed the deleting motion. As a substitute, it’s going to best do that when a definite threshold is reached. Then again, you’ll be able to manually begin the compact procedure by way of few easy steps of “Compact Now”.

Sooner than get started the compacting procedure, chances are you’ll want to set up or blank up your mailbox. You’ll be able to simply set up your mailbox by way of viewing the scale of your mailbox and private folders, archive older pieces to an archive Outlook Information dossier and likewise empty your “Deleted Pieces” folder. Right here the stairs the right way to cut back the scale of Outlook information recordsdata:

  1. Open Microsoft Outlook mailbox and click on at the Record tab
  2. On subsequent degree display, click on on Cleanup Equipment and choose Mailbox Cleanup
  3. Click on View Mailbox Measurement to view the full measurement of your mailbox and any non-public folders
  4. AutoArchive in a position that will help you switch or transfer outdated pieces to the archive dossier for your laptop to scale back the distance. You’ll be able to to find the archived pieces below Archive Folders within the folder checklist.
  5. Click on on View Deleted Pieces Measurement to view the scale of your Deleted Pieces folder
  6. Merely click on at the Empty tab to drain your Deleted Pieces folder.
    how-to-reduce-the-size-of-outlook-data-files-pst-and-ost-file-1

While you’ve deleted pieces you don’t need and emptied the Deleted Pieces folder. You could get started compact your Outlook information dossier.

  1. Cross to major Outlook window, click on at the Record tab within the left most sensible nook
  2. You are going to see Account Settings for your behind the curtain display, after which click on Account Settings.
  3. In finding on Information Information tab, choose the date dossier that you need to compact
  4. Click on Settings
  5. Then click on Compact Now tab
  • You do not want to go out the Outlook after you completed the compacting step.
  • For Outlook 2003 and Outlook 2007, please use this steps :  Record-> Information Record Control…
  • For Outlook 2010, Outlook 2013 and Outlook 2016, you could use steps underneath : Record-> Account Settings-> Account Settings-> tab: Information Information
  • The show field will looks as if this in the event you decided on a pst-file
    how-to-reduce-the-size-of-outlook-data-files-pst-and-ost-file-2
  • The show field will looks as if this in the event you decided on a ost-file
    how-to-reduce-the-size-of-outlook-data-files-pst-and-ost-file-3

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About Shaon Adnan Anik

I Have Lowered My Demands. So, Now I'm Happy :D

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